Best Apps for Photography Business

Best Apps for Photography Business: 5 Tools I Use as a Virtual Assistant for Photographers and Their Black Friday Deals

Let’s talk about it—running a photography business is a full-time gig and then some. You’re capturing the perfect shot one second and toggling between invoices, social posts, and client emails the next. Add in holiday chaos, and it’s enough to make anyone’s head spin. If you’re searching for the best apps for your photography business, this guide is for you! *This post contains affiliate links.

But what if I told you there’s a way to reclaim your time, streamline your biz, and snag some dreamy Black Friday deals while you’re at it?

Let me introduce you to the ultimate toolkit for photographers. These are the top five tools I use daily as a VA and OBM in photographers’ businesses to help them crush efficiency, keep clients happy, and maybe even enjoy a cup of coffee while it’s still hot.

Why Efficiency is the Name of the Game

Here’s the tea: You can’t pour from an empty cup. The more your business tasks stack up, the less energy you have for the part of your job you love. (You know, the whole capturing-beautiful-moments thing.)

This toolkit? It’s here to help you automate the boring stuff, get organized, and actually enjoy the business owner side of being a photographer. Plus, with Black Friday in full swing, there’s never been a better time to invest in the best apps for photography business tools that do the heavy lifting for you.

The Must-Have Tools for Photographers

1. Flodesk (Email Marketing)

Picture this: A sleek email campaign that’s so on-brand it practically screams, “Book your holiday mini!” That’s Flodesk for you. It’s the go-to for creating beautiful emails (quickly!) that wow your clients. Use it to send booking reminders, session prep tips, or that dreamy Black Friday promo to increase bookings for next year.

Black Friday Deal: Get 50% OFF your entire first year of Flodesk

2. Plannthat (Social Media Scheduling)

Raise your hand if you’ve ever spent an hour trying to craft the perfect Instagram caption just to realize the image doesn’t fit the vibe of your grid. Same. Plannthat takes the guesswork out of your social media game by letting you schedule posts, plan captions, and preview your grid—all in one spot.

It’s a visual lifesaver and easily one of the best apps for photography business owners looking to level up their Instagram game.

Black Friday Deal:  40% off any New Annual Subscription

3. Loom (Video Messaging)

Sometimes, an email just doesn’t cut it. Loom lets you record quick videos to explain gallery downloads, editing proofs, or even client prep tips. It’s personal, professional, and way easier than typing out a five-paragraph email. Bonus? It’s free if videos are kept under five minutes! win/win!

4. Elavae Visuals (Stock Photos)

Need stunning visuals for your newsletter or socials but don’t have time to create them yourself? Elavae Visuals offers high-quality stock photos that help photographers fill in the gaps when life gets busy.

Black Friday Deal: Take 15% off all memberships and 15% off Curation Concierge from November 25 through December 2 using the code BLACKFRIDAY.

5. Dubsado (Client Management System)

Managing client inquiries, contracts, and invoices can feel like a full-time job. Enter Dubsado—a CRM that automates workflows, sends polished proposals, and keeps you organized so you can focus on what you love: creating magic behind the lens.

Easily one of the best apps for photography business operations, Dubsado is like having an assistant that never misses a beat.

Black Friday Deal:

• Starter Plan: $100 (regularly $200/year or $240 if paying monthly).
• Premier Plan: $200 (regularly $400/year or $480 if paying monthly).

Available from Nov 29 at 6 a.m. PT to Dec 3 at 3 p.m. PT.

Missed the window? Use this link for 20% off your first month or year.

Why These Best Apps for Photography Business Are Game-Changers

Here’s the deal: The more you automate, the more time you have to do what you love. These tools are the backbone of my daily work with photographers, keeping everything from emails to social media running smoothly.

If you’re still on the hunt for the best apps for photography business tasks, now’s the perfect time to grab these tools while the Black Friday deals are in full swing!

Ready to Simplify Your Business?

Let me know in the comments which tool you’re snagging first—or if you need help setting these up in your workflow, let’s chat! I’m here to help you spend less time on admin and more time creating magic behind the lens.